X-Spam-Flag: NO X-Envelope-From: lwiese@ibcp.com Return-Path: Received: from zixvpm01.ibcp.com (68-77-236-2.ded.ameritech.net [68.77.236.2]) by mail926c35.nsolutionszone.com (8.13.6.20060614/8.13.1) with ESMTP id mBCEQqxJ030194 for ; Fri, 12 Dec 2008 09:26:54 -0500 Received: from zixvpm01.ibcp.com (ZixVPM [127.0.0.1]) by Outbound.ibcp.com (Proprietary) with ESMTP id 8380D244091 for ; Fri, 12 Dec 2008 09:26:52 -0500 (EST) Received: from cioniexc003.ibcp.com (cioniexc003.ibcp.com [10.8.16.27]) by zixvpm01.ibcp.com (Proprietary) with SMTP id DDFE6244080; Fri, 12 Dec 2008 09:26:49 -0500 (EST) X-MimeOLE: Produced By Microsoft Exchange V6.5 Content-class: urn:content-classes:message MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----_=_NextPart_001_01C95C65.AAA52E6F" Subject: RE: Monthly Newsletter & a few other things Date: Fri, 12 Dec 2008 09:26:48 -0500 Message-ID: In-Reply-To: X-MS-Has-Attach: X-MS-TNEF-Correlator: Thread-Topic: Monthly Newsletter & a few other things Thread-Index: Aclb3SxITuPu+CrFS3S5iPYrKwlTOQAiB9PQ References: From: "Wiese, LaNette" To: "Rene Nichols" , "Michel & Ilze Ricou, The Port Austin Motel" , "Patty and Mike Finan" , , "Stephen Schmidt" , "Darci Finan" X-MMR: 0 X-Antivirus: Scanned by F-Prot Antivirus (http://www.f-prot.com) This is a multi-part message in MIME format. ------_=_NextPart_001_01C95C65.AAA52E6F Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Rene, I will forward. thanks =20 LaNette R Wiese=20 Assistant Branch Manager=20 Kinde=20 Independent Bank=20 989-874-4500=20 Fax 989-874-5107=20 Privacy Statement:=20 This message may contain confidential information that is protected under state and/or federal law. If you received this message in error, please notify the sender by fax or email and delete this message. If you properly received this message, you may use its contents only in strict accordance with our instructions and privacy policy. If any person makes a false or misleading representation to obtain customer information, that person may have committed a federal crime, and we may report that person to the proper authorities. =20 ________________________________ From: Rene Nichols [mailto:nichols78@msn.com]=20 Sent: Thursday, December 11, 2008 5:10 PM To: Wiese, LaNette Subject: RE: Monthly Newsletter & a few other things Good comments & thanks for taking time to do this......it would probably be good for each of us to share our comments and any new ideas with the whole board.....might lead to more good things.....I didn't want to forward your comments without asking first....Would you mind forwarding them to the rest of the board? =20 Talk to you soon, =20 Rene ________________________________ Subject: RE: Monthly Newsletter & a few other things Date: Thu, 11 Dec 2008 13:03:45 -0500 From: LWiese@ibcp.com To: nichols78@msn.com =20 =20 LaNette R Wiese=20 Assistant Branch Manager=20 Kinde=20 Independent Bank=20 989-874-4500=20 Fax 989-874-5107=20 Privacy Statement:=20 This message may contain confidential information that is protected under state and/or federal law. If you received this message in error, please notify the sender by fax or email and delete this message. If you properly received this message, you may use its contents only in strict accordance with our instructions and privacy policy. If any person makes a false or misleading representation to obtain customer information, that person may have committed a federal crime, and we may report that person to the proper authorities. =20 ________________________________ From: Rene Nichols [mailto:nichols78@msn.com]=20 Sent: Friday, December 05, 2008 4:00 AM To: Chamber of Commerce; Acct.Abililty/Stacey Viers; Port Austin State Bank; Port Austin Motel/Ricou, Michel; Captain Morgans; Huron City Museums; Wiese, LaNette Cc: Nichols, Rene Subject: Monthly Newsletter & a few other things Hi Joyce, =20 For our next and future newsletters, I'd like to see the following content: =20 Copy of unapproved minutes for members to review. (as an attachment) . Rene I don't believe that we should be sending out unapproved minutes. I think it is up to the board to approve the minutes to make sure the information is correct. It is like something going to print that might have errors. I believe that the approved minutes should be emailed to the members as soon as they are approved.=20 List of current members that have paid 2009 dues and a reminder that per our by-laws, dues are due Sept 1. I believe that maybe a couple times a year we should send out a current list of members. I disagree with stating who has paid dues and who has not.=20 A brief note to the membership updating the status of the Visitor's Guide. For example, how many members have taken out and paid for an ad to date. I think it would be nice to have some information on the Visitors Guide in the Newsletter. It is good communication to the members. Maybe they might have some suggestions. Again, I do not think we want to point out who paid and who hasn't paid or even those that have taken out an ad because to some members that don't take ads I do not want them to feel like they are any less important than those that do take out ads.=20 A list of upcoming chamber events, name of the chair person and their phone number. I agree with this completely, but chairs need to make sure to get Joyce this information in a timely manner.=20 A report from each Chair with an update on their event. I agree with this also, but the chairs need to make to get Joyce the information in a timely manner. They cannot wait for every board meeting and than expect Joyce to get everything done for the Newsletter in time. A monthly report from the Treasurer. Monies received, detail of expenses paid for the previous month and account balances. The Newsletter is not a balance sheet. I do not think this information is appropriate for the Newsletter. I have plenty of reports that I do each month so that there is never a question of what was spent where. I do not have a problem with Joyce forwarding these reports to all of the members. I do not have a one page report.=20 A short note from the President. I agree a note from the President is a great idea.=20 Names and e-mail addresses of our board members. Again, I think maybe a couple times a year that this should be done but not every month. =20 Date of next board meeting. Agree=20 Date of next membership meeting. (Not every board meeting has to be a membership meeting). Agree=20 A recognition area to thank members for their recent volunteer efforts. Agree Again Joyce needs to be given this information in a timely manner because if she is expected to know who to thank someone could get missed. I'd like our businesses to be able to post their new seasonal hours, particularly stores and restaurants. I think they should be able to post seasonal hours but I do not think that it needs to be in every Newsletter. Again the businesses need to get Joyce the information and if they change anything also get that information to Jocye. A feature story each month on at least two current businesses. I think that this is a good idea. Who is going to be responsible for picking who is featured and what information is featured? Joyce is only one person. A feature story for each new member. I think this is a great idea. I believe the person that is responsible for getting the new member should be doing the feature story. Joyce is only one person working 16 hours per week.=20 The fireworks committee has a series of fund raising activities planned. We need to feature them every month. I agree that every event that is being planned should be featured in the Newsletter. Again, Joyce has to be provided with the information in a timely manner to get this done. We need to note that we are doing a membership drive to get as many new members now so they may be included in the visitor's guide. A membership drive should be included in the Newsletter. =20 At this time, I'll ask that our secretary review all content for accuracy before sending it to our membership. I think we decided that everything should be forwarded to the entire board and if we do not respond it means we agree.=20 =20 I realize your current format requires you to create the newsletter at home. For the time being, I have no problem with you creating it using Word or another program that is currently available on the Chamber computer. I know it won't be as nice looking or include pictures, but I feel the content is more important at this time. We do not have proper equipment at the Chamber Office. I really believe that we need to budget in new equipment and programs so that all of the work of the director can be done at the chamber office.=20 We need to focus on using the monthly newsletter as a means of getting timely and helpful information to the general membership. As for the timing of the newsletter, the secretary should have the unapproved minutes to you within a week of our monthly meetings. The treasurers report should be presented as a short one page document at our monthly board meeting which you will put in the newsletter. I have enough reports to do as it is. They are very detailed. I do not have a one page report. The rest of the information should be easy enough to keep updated.=20 My letter this month will let them know to contact the chamber office with seasonal hours of operation and let them know you'll be featuring a couple businesses each month. I'll have it to you by Monday.=20 =20 On a seperate note, all ad monies and forms for the Car Show should be going to the committee chair. The chair should record his/her list and then submit the checks to the treasurer when the ad sales deadline has been reached. It is then the chair's responsibility to forward that information to his/her sub committees for further action. I know you've been helping out, but this is the procedure that should be followed. When bills need to be paid, it will be the chair's responsibilty to present them to the board for approval of payment. We need to follow this procedure with each event so nothing falls through the cracks. I know you're willing to help where ever needed if the chair asks for it. I thought we passed the budgets for events so that the chair did not have to bring the bills for approval each month. Things will become late if they need board approval for everything. I have the budgets so if something comes in way higher than what it on the budget I will not pay it until I address the board.=20 =20 Lastly, I'd like the secretary to get the chamber mail and dispurse it. This is no offense to you, but there is information that comes to the chamber that should be viewed by a board member first, not by a member, employee or contractor. The system is currently backwards. It is also our secretary's responsibility to discuss correspondence received at our board meetings. Now that I have spoke to you, it makes sense that the secretary gets the mail. We just need to make sure we take this off the list of duties for the director.=20 =20 We've come to depend on you as director to perform functions that board members should be doing. I'd like to correct that, if possible. I also want the secretary to review any material that may be going to print on behalf of the chamber. You've been doing a great job in that area, but a board member needs to put an approval on any content that represents the chamber. At this time, I want that approval to come from the secretary. =20 There are exciting times coming to Port Austin. We have a year to get the chamber in line with these changes, performing as a well oiled machine and ready to move into the new Welcome Center when completed. While these changes may be difficult for you and the board, I'm confident you can implement them and help our chamber move forward.=20 =20 My comments are my opinions. I am not saying that I am correct about everything. If you or any of the other board members can explain to make me change my mind I am more than willing to listen. Sometimes when someone else explains the reasoning behind what they would like to change it can make more sense. Thanks=20 =20 I'll have my letter for the newsletter to you by Monday. =20 Rene =20 ________________________________ Suspicious message? There's an alert for that. Get your Hotmail(r) account now. =20 ________________________________ Send e-mail faster without improving your typing skills. Get your Hotmail(r) account. =20 ------_=_NextPart_001_01C95C65.AAA52E6F Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable
Rene,
I will forward.
thanks
 

LaNette R=20 Wiese
Assistant Branch Manager
Kinde Independent Bank=20
989-874-4500
Fax 989-874-5107

Privacy=20 Statement:
This message may = contain=20 confidential information that is protected under state and/or federal law.&= nbsp;=20 If you received this message in error, please notify the sender by fax or e= mail=20 and delete this message.  If you properly received this message, you m= ay=20 use its contents only in strict accordance with our instructions and privac= y=20 policy.

If any person m= akes a=20 false or misleading representation to obtain customer information, that per= son=20 may have committed a federal crime, and we may report that person to the pr= oper=20 authorities.

 

From: Rene Nichols [mailto:nichols78@msn.com]=20=
Sent: Thursday, December 11, 2008 5:10 PM
To: Wiese,= =20 LaNette
Subject: RE: Monthly Newsletter & a few other=20 things

Good comments & thanks for taking time to do this......it wo= uld=20 probably be good for each of us to share our comments and any new ideas wit= h the=20 whole board.....might lead to more good things.....I didn't want to forward= your=20 comments without asking first....Would you mind forwarding them to the= rest=20 of
the board?
 
Talk to you soon,
 
Rene


Subject: RE: Monthly Newsletter & a few other things
Date: Thu, = 11=20 Dec 2008 13:03:45 -0500
From: LWiese@ibcp.com
To:=20 nichols78@msn.com


 
 
= LaNette R=20 Wiese
Assistant Branch Manager
Kinde Independent Bank=20
989-874-4500
Fax 989-874-5107
Privacy Statement:<= /SPAN>=20
This message may contain confidential information that is pr= otected=20 under state and/or federal law.  If you received this message in error= ,=20 please notify the sender by fax or email and delete this message.  If = you=20 properly received this message, you may use its contents only in strict=20 accordance with our instructions and privacy=20 policy.
If any person makes a false or misleading representation to= obtain=20 customer information, that person may have committed a federal crime, and w= e may=20 report that person to the proper authorities.
 

From: Rene Nichols [mailto:nichols78@msn.com]=20=
Sent: Friday, December 05, 2008 4:00 AM
To: Chamber of= =20 Commerce; Acct.Abililty/Stacey Viers; Port Austin State Bank; Port Austin= =20 Motel/Ricou, Michel; Captain Morgans; Huron City Museums; Wiese,=20 LaNette
Cc: Nichols, Rene
Subject: Monthly Newsletter &= amp;=20 a few other things

Hi Joyce,
 
For our next and future newsletters, I'd like t= o see=20 the following content:
 
Copy of unapproved minutes for members = to=20 review. (as an attachment) .  Rene I don't believe that we should be sendin= g out=20 unapproved minutes.  I think it is up to the board to approve the minu= tes=20 to make sure the information is correct.  It is like something go= ing=20 to print that might have errors. I believe that the approved minutes should= be=20 emailed to the members as soon as they are approved. List=20 of current members that have paid 2009 dues and a reminder that per=20 our
by-laws, dues are due Sept 1.   I believe that maybe a coupl= e times a=20 year we should send out a current list of members.  I disagree with st= ating=20 who has paid dues and who has not. 
A brief note to t= he=20 membership updating the status of the Visitor's Guide.  For
example= , how=20 many members have taken out and paid for an ad to date. &nbs= p; I think=20 it would be nice to have some information on the Visitors Guide in the=20 Newsletter.  It is good communication to the members.  Maybe= they=20 might have some suggestions. Again, I do not think we want to point ou= t who=20 paid and who hasn't paid or even those that have taken out an ad becau= se to=20 some members that don't take ads I do not want them to feel like they = are=20 any less important than those that do take out ads. 
= A=20 list of upcoming chamber events, name of the chair person and their phone= =20 number.  I=20 agree with this completely, but chairs need to make sure to get Joyce this= =20 information in a timely manner. 
A report from e= ach=20 Chair with an update on their event.  I agree with this also, but the ch= airs need=20 to make  to get Joyce the information in a timely manner. They cannot = wait=20 for every board meeting and than expect Joyce to get everything done for th= e=20 Newsletter in time.
A monthly report from the Treasurer.&n= bsp;=20 Monies received, detail of expenses paid
for the previous month and acco= unt=20 balances.  The Newsletter is not a balance sheet.  I&= nbsp;do=20 not think this information is appropriate for the Newsletter.  I = have=20 plenty of reports that I do each month so that there is never a  quest= ion=20 of what was spent where.  I do not have a problem with Joyce=20 forwarding these reports to all of the members. I do not have a one page=20= report. 
A short note from the President.  I a= gree a note=20 from the President is a great idea. 
Names and e-mail addresses&n= bsp;of=20 our board members.  Again, I think maybe a couple times a year that this= should=20 be done but not every month.  
Date of next boar= d=20 meeting.  Agree 
Date of next membership= =20 meeting. (Not every board meeting has to be a membership meeting). =20 Agree 
A recognition area to thank members for their= =20 recent volunteer efforts.  Agree Again Joyce needs to be given this inform= ation=20 in a timely manner because if she is expected to know who to thank someone = could=20 get missed.
I'd like our businesses to be able to post the= ir=20 new seasonal hours, particularly
stores and restaurants. &nbs= p; I=20 think they should be able to post seasonal hours but I do not think that it= =20 needs to be in every Newsletter. Again the businesses need to get Joyce the= =20 information and if they change anything also get that information to=20 Jocye.
A feature story each month on at least two current= =20 businesses.  I think that this is a good idea.  Who is going= to be=20 responsible for picking who is featured and what information is=20 featured? Joyce is only one person.
A feature story f= or=20 each new member.  I think this is a great idea.  I believe the=20= person that is responsible for getting the new member should  be = doing=20 the feature story.  Joyce is only one person working 16 hours per week= .=20
The fireworks committee has a series of fund raising=20 activities planned.  We need to
feature them every month. &nbs= p;I agree=20 that every event that is being planned should be featured in the Newsletter= .=20 Again, Joyce has to be provided with the information in a timely manner to = get=20 this done.
 We need to note that = we are=20 doing a membership drive to get as many new members
now so they may be= =20 included in the visitor's guide.  A  membership drive should be included in= the=20 Newsletter.   
At this time, I'll ask= that=20 our secretary review all content for accuracy before sending
it to our= =20 membership.  I think we decided that everything should be fo= rwarded=20 to the entire board and if we do not respond it means we=20 agree. 
 
I realize your current format requi= res=20 you to create the newsletter at home.  For the
time being, I have n= o=20 problem with you creating it using Word or another program
that is curre= ntly=20 available on the Chamber computer.  I know it won't be
as nice look= ing=20 or include pictures, but I feel the content is more important at this time.=   We = do not have=20 proper equipment at the Chamber Office. I really believe that we need = to=20 budget in new equipment and programs so that all of the work of the=20= director can be done at the chamber office. 
We need = to=20 focus on using the monthly newsletter as a means of getting timely=20 and
helpful information to the general membership.
As for the timing = of=20 the newsletter, the secretary should have the unapproved minutes
to= you=20 within a week of our monthly meetings. The treasurers report should be= =20 presented
as a short one page document at our monthly board meeting whic= h you=20 will put in the
newsletter.   I have enough reports to do as it = is. =20 They are very detailed. I do not have a one page=20 report.  The rest of the information should be easy= =20 enough to keep updated. 
My letter this month will let them know to= =20 contact the chamber office with seasonal hours of operation and let th= em=20 know you'll be featuring a couple businesses each month.  I'll have it= to=20 you by Monday. 
 
On a seperate note, all ad monies and=20 forms for the Car Show should be going to the
committee chair. = ; The=20 chair should record his/her list and then submit the checks to=20 the
treasurer when the ad sales deadline has been reached.  It is t= hen=20 the chair's responsibility
to forward that information to his/her sub=20= committees for further action.  I know you've been
helping out, but= this=20 is the procedure that should be followed.  When bills need to be paid,= =20 it
will be the chair's responsibilty to present them to the board for=20= approval of payment.  We need
to follow this procedure with ea= ch=20 event so nothing falls through the cracks.  I know you're
willing t= o=20 help where ever needed if the chair asks for it.  I t= hought we=20 passed the budgets for events so that the chair did not have to b= ring=20 the bills for approval each month. Things will become late if they nee= d=20 board approval for everything.  I have the budgets so if something com= es in=20 way higher than what it on the budget I will not pay it until I= =20 address the board. 
 
Lastly, I'd like the=20= secretary to get the chamber mail and dispurse it.  This is no offense= to=20 you,
but there is information that comes to the chamber that should be v= iewed=20 by a board member
first, not by a member, employee or contractor.  = The=20 system is currently backwards.  It is
also our secretary's=20 responsibility to discuss correspondence received at our board meetings.  Now= that I=20 have spoke to you, it makes sense that the secretary gets the mail.&nb= sp;=20 We just need to make sure we take this off the list of duties for the=20 director. 
 
We've come to depend on you as= =20 director to perform functions that board members should
be doing.  = I'd=20 like to correct that, if possible.  I also want the secretary to revie= w=20 any
material that may be going to print on behalf of the chamber. = =20 You've been doing a great job
in that area, but a board member need= s to=20 put an approval on any content that represents
the chamber.  At thi= s=20 time, I want that approval to come from the secretary.
 
Th= ere=20 are exciting times coming to Port Austin.  We have a year to get the= =20 chamber
in line with these changes, performing as a well oiled machine a= nd=20 ready to move into
the new Welcome Center when completed.  While th= ese=20 changes may be difficult for you and
the board, I'm confident you can=20= implement them and help our chamber move forward. 
 
My=20 comments are my opinions. I am not saying that I am correct about everythin= g. If=20 you or any of the other board members can explain to make me change my mind= I am=20 more than willing to listen.  Sometimes when someone else explain= s the=20 reasoning behind  what they would like to change it can make more=20 sense.
Thanks 
 
I'll have my letter= for=20 the newsletter to you by Monday.
 
Rene
 


Suspicious message? There’s an alert for that. Get=20 your Hotmail® account now.

Send e-mail faster without improving your typing skills. Get your Hotmail® account. = ------_=_NextPart_001_01C95C65.AAA52E6F--